Tips for Student Groups
Have a question about outside food, food safety, advertising in the dining facilities? Check out these tips and special services.
Ordering "Food Out" on Meal Plans
Are you taking a group of students off campus for a meeting or event? Campus Dining can provide bulk meals charged to meal plans, rollover or FLEX plans.
Outside food may be brought onto Campus under certain guidelines, and only to non-restricted areas:
- Outside food is not permitted in the 2nd floor meeting and dining rooms of the Johnson Student Center
- Outside food events are only permitted in Samuelson Pavilion before the Tiger Cooler opens or after 8pm
- Food of any kind is restricted in Johnson Hall/Mckinnon Center. No food or beverage is permitted in the Choi Auditorium. Contact Master Calendar for details.
- Food of any kind is restricted in the Academic Commons. Contact Master Calendar for details.
Outside entities serving or giving away food are only permitted to come onto campus under certain guidelines. Four to six weeks planning time is required.
- Students: Please work with your OSL contact.
- Campus Departments: Contact Amy Muñoz: email@example.com
- At each event where outside food is served, at least one club member or department staff person must have been trained on food safety and be present and actively responsible for food safety for the duration of the event. Campus Dining offers food safety classes each semester. If your event involves food, your menu will be subject to review for food safety maximization. Some foods are more potentially hazardous than others - you may be referred to Campus Dining or CEAC for guidance on minimizing risk.
- Clubs which are focused on food service enterprise have expanded food safety requirements.
Marketplace Theme Meals
- Are you sponsoring a special day, week or month on campus during the academic year?
- Interested in complementing your event(s) with a theme meal in the Marketplace?
Here's what you need to do...
Submissions are due no later than 6 class weeks (breaks not included) before the first date you request.
1. E-mail Campus Diningfirstname.lastname@example.org with the following information:
a. Name of your organization
b. Name of your event, week, month or series
c. Your ideas for a theme meal
d. Your preferred date(s) - in order to give as many groups as possible access to theme meals, the maximum will be 2 per organization
e. Contact information - name, e-mail, phone #
2. Be prepared to assist with recipes, decorations, publicity - tell us what you can do!
3. Due to staffing, most theme meals are scheduled as lunches, Tuesday through Friday
4. If your group has regularly had an annual theme meal scheduled in the past, YOU MUST GO THROUGH THIS PROCESS AND SUBMIT A REQUEST.
5. Not all requests can be approved. The more information and flexibility you give us, the more likely we can fit your theme meal into the schedule. We're sorry, but late requests will not be considered.
Student Events in Gresham Dining Room
A maximum of two student events per semester may be held in the Gresham Dining Room, subject to space availability. The dining room is available only on Saturday nights. The space must be requested through the Office of Student Life at least six weeks in advance.
- Your event must be an all-campus event of 300 guests or more (100 for a catered meal).
- A minimum of $1,500 in catering must be purchased, or a labor fee of $500 will apply. No outside food may be brought in.
- Special procedures apply. This information is available by contacting email@example.com.
Food Vendors On-Campus for Student Organization Fundraising Purposes
Occidental College advocates for recognized student clubs to be self-sustaining, and supports fundraising efforts by such organizations. Oxy's Catering Policy prohibits the presence of off-campus food vendors on Occidental's premises for fundraising purposes. The Associate Vice President for Hospitality Services can grant exceptions to this policy. Exceptions may be considered under the following provisions:
All requests will be considered, however if the following provisions can be met, those requests will be granted priority consideration:
Requests must be received by the Office of Student Life 4-6 weeks in advance of proposed fundraising event (6 weeks is needed for vendors that have not previously done business with the College). Staff from OSL will discuss the request with Hospitality Services.
- The event may not be held in the same building that Campus Dining has an operating facility (Johnson Student Center, Samuelson Pavilion, Berkus Hall)
- The vendor must satisfy liability, auto, and workman's compensation insurance requirements, as required by the Office of Risk Management
- The vendor must satisfy food and health safety requirements (if applicable), as required by the Associate Vice President for Hospitality Services
- The sponsoring student organization must receive at least 20% of proceeds
- The fundraising event is being held during hours in which Occidental dining operations are closed or services limited
- Products being sold are not in direct conflict with what Occidental dining operations currently offer
- Placement of the event is advantageous to the College community, in that the event is placed in an area not closely served by dining operations
Advertising/Art Exhibits in the Dining Facilities
- No advertising may be posted on the walls, fixtures or entrance areas of the Marketplace and Gresham Dining Room, restrooms or the meeting rooms on the second floor of Johnson Student Center.
- Advertising for campus events and services may be posted only on the sides of the entrance to the Samuelson Pavilion. No posting is permitted on doors, glass, patios or inside the building.
- Art exhibit space (no advertising) is available on the walls inside Samuelson Pavilion by advance reservation.
- The napkin dispensers on the tables in the Gresham Dining Room may be used to advertise campus events and services with advanced approval. No more than four different advertisements will be put out at once, so submit your request ahead of time. Submit a draft copy of your flier to Campus Dining (firstname.lastname@example.org) for approval, no later than 10 days in advance of the first desired day of posting. Once it is approved, please bring 60 copies to the Campus Dining office. Fliers should be 6.5” x 4.25” or smaller, in order to fit in the napkin display panel. Please print two fliers per page in order to conserve paper, and trim to size. You may use the "Classic Tabletop" template to design your flier. Please include the name of the organization, date of the event, and location on the flier. The maximum advertising time is seven calendar days. Fliers advertising external events or services or endorsing candidates will not be accepted.
- Table tents may be placed on the tables in Samuelson Pavilion. Submit a draft copy of your tent to Campus Dining (email@example.com) for approval, no later than 10 days in advance of your first desired day of posting. Table tents should be made of heavy stock paper and must stand up on their own. The maximum advertising time is seven calendar days. Table tents advertising external events or services or endorsing candidates will not be accepted. Campus Dining does not take responsibility for the loss or damage of table tents.
- office: JSC 2nd Floor
- phone: (323) 259-2629