A new method for accessing your files from off campus
October 19, 2011
Some of you may have been aware that you could access files on Oxy's campus file servers using FTP and connecting to a server called mydrives.oxy.edu for staff, administrators and faculty and studentfiles.oxy.edu for students. During the recent maintenance, we upgraded our file server and as a result, the old sites no longer function. We do, however, have a new set of servers that can be accessed using FTPS, a slightly updated version of FTP that chiefly focuses on increasing the security of the connections by using SSL, the same technology that websites use to protect your passwords, credit card numbers, and other sensitive information.
Step 1: Downloading an FTPS programThere are a number of FTPS programs available and many of them are free. WinSCP, for Windows, is my personal favorite but FileZilla, which can run on Windows, Mac or Linux, works just as well.
Step 2: Create a new server connectionIn WinSCP, there's a button labeled "New" and on FileZilla, you need to open up the "Site Manager" from the "File" menu and click "New Site".
Step 3: Configure your new connectionMost programs will ask you to specify a server and settings. Earlier in this post, you can see what the settings look like for WinSCP. Below is a snapshot of what the settings are for FileZilla. If you decide to use a different program, the key settings to configure are "FTP" as the protocol or server type. For encryption, look for the setting with the word "implicit" in there. For the port, 990 is what you want.
- Your student profile can be accessed on the server stuaccounts.oxy.edu. This will get you access to the files you see on your Desktop and My Documents folder when you log in to a lab machine.
- The academic shared space, also known as the S: drive, can be accessed via the server acadshared.oxy.edu.
- Your personal space, also known as your G: drive, can be accessed via the server accounts.oxy.edu.
- The departmental shared spaces, also known as the I: drive, can be accessed via the server depts.oxy.edu. Note that your H: drive is just a shortcut to your department's folder on the I: drive. So if you work in ITS, the "ITS" folder on the I: drive is the same as your H: drive.
- As with students, you can access the academic shared space, the S: drive, via the server acadshared.oxy.edu.
Step 4: Save your connection and goFrom this point on, you should be able to list the files that are available on the server and download and upload files as you see fit. For those used to accessing FTP sites using a specially-designed program, you should feel right at home with either of these tools but as mentioned before, lots of FTP programs support FTPS so these aren't your only options available. For those who accessed our old FTP servers using a web browser, this new process is unfortunately not as simple but it is far more secure and full-featured. As always, the Tech Helpdesk can help you out if you run into any problems.
- Info Center:
- Technology Helpdesk:
(323) 259-2880 email@example.com
- IR Operations Offices: (323) 259-2832
- Information Resources VP/CIO: (323) 259-1451