Please read the following before beginning production.
Maximum Project Length
5 minutes of edited audiovisual content.
Keeping the crew of your project limited to students not only provides the educational experience afforded by collaborative media production but also ensures your work will be eligible for the “student” category of film festivals and competitions, which have stringent rules about non-professional crew.
Principal crew on these projects is limited to students enrolled in 355 Advanced Projects. We encourage you to seek out student production designers, composers, and musicians through the Oxy Digest or by directly contacting affiliate programs such as Music, Studio Art, or Theater. No crew from outside Occidental with the possible exception of a makeup artist.
2 principal photography shooting days, and 1 pickup shoot day, max for fictional projects. Documentary projects can divide up shoots into smaller increments, if pre-approved by faculty mentor. No day to exceed 10 hours. 12-hour turnaround requirement for cast and crew between shoots. Projects must have call sheets pre-approved by faculty mentor in advance of shoot, and daily production reports must be submitted to faculty mentor within 48 hours of shoot’s completion.
Shooting Ratio 18:1
90 minutes of footage max.
Actors (if any)
Non-Union Actors Only.
Rights and Clearances
All music and audiovisual content that is rights-controlled must be logged and cleared (via contract, permission from rights holder, or faculty-approved fair use claim) before public exhibition (see Rights and Clearances Log for more information).
Required. Containing crew contracts, release forms, emergency medical forms, call sheets, aesthetic plan, any permits or certificates of insurance, music release forms, clearance log, etc. Projects cannot be exhibited until production notebook is cleared by faculty mentor.
Production Travel outside Los Angeles County
Not permitted, due to turnaround time and size of projects.
Budgeting Caps and Fundraising Methods
ASP Grants: Advanced Projects students have successfully applied for ASP grants through Occidental’s Undergraduate Research Center. Note the application process requires a letter of support from the faculty mentor, and deadlines come very quickly at the semester’s start, so plan accordingly.
Off-campus Permits: $50 cap (2 permits max). These are rare and can usually be avoided. Refer to the Locations section for contexts requiring permits.
Craft Service: $10/head x 7 heads (director, sound, cinematographer, 2 actors, 2 misc crew) x 3 days = $210 cap. Be creative in asking for in-kind donations of a meal from a local vendor or from a bakery at day’s end.
Production Design and Costumes: $200 cap. With advanced notice you can consult with the Oxy Theater department (email@example.com). There are rental agreements with specific local prop and costume houses as well. Refer to the SPH and Student Production Coordinator.
Makeup Artist and Kit Fee: $75 x 3 days: $225 cap. We conduct a film makeup workshop every semester. Take advantage of this or recruit your own student makeup artist from either a school listed on the Vendors page, or the Oxy Theater Department: firstname.lastname@example.org.
Grip Kit and Expendables: (gels, diffusion, SD cards) $100 cap.
Equipment Rental: Not permitted.
- Phone: 323-259-2749
- Email: email@example.com
- Location: Weingart 109