Registrar's Office

Frequently Asked Questions

If you don't find the answer to your question, please contact the registrar's office.

Adding/Dropping Classes

Students can add through the 1st week of classes. Online registration is available to all students until the add deadline so students can add an open course online. If a course is closed students can talk to the instructor about entering the class on or before the first day of classes. If the instructor approves the add, a “Schedule Adjustment” form must be signed by the instructor and brought to the Registrar’s Office. The instructor also has the ability to override the enrollments in his/her class online through MyOxy. Students can continue to add one and two unit courses with instructor permission through the mid-term of the semester. This date is also on the academic calendar.

Student may drop a course without a withdrawal on the transcript by the end of the 8th week of classes. After that date student may withdrawal from the class with a withdrawal note on the transcript through the last day of classes. There are no exceptions to this policy. “W” grades are not calculated in the g.p.a.. Actual dates for adds and drops can be found on the academic calendar for each semester.

How to Declare a Major or Minor

Major declaration procedures
Students will be required to declare their major by mid-term of their second semester sophomore year. Notices and reminders will be sent out by the Registrar. Students will normally be required to submit their major declarations prior to registration for the following fall semester. The major declaration form can be found online or in the Registrar’s Office.

When a student declares a major they will also need to be assigned to an advisor within the major. Student can have more then one advisor if they like but the primary advisor will be the advisor within the major.

Minor declaration
Minors must be declared by the fall semester of the students senior year. The minor declaration form is online or in the Registrar’s Office. Normally students need a minimum of twenty units approved by the department for the minor and none of these courses can be used for the students major.

Graduation Procedures

During the fall semester of your Senior year you will be asked to complete an AB application (Application for graduation). This form must be completed and returned to the Registrar’s Office (Date for submission of this form can be found on the academic calendar). The Registrar’s Office will complete an Audit of requirements met and notify students of any issues or additional paperwork that must be submitted. This process is normally completed by December so that students will be able to take any requirement deficiencies during their final spring semester. During this time students are urged to stop by the Registrar’s Office to insure all paperwork has been received and that all requirements have been met for graduation.

During the spring semester there will be mailings to the student and parents regarding graduation events. Graduation is held in the bowl at the top of the campus. See the academic calendar for the date of the graduation ceremony.

Online Grade and Academic Record

The online Grade and Academic Record is the main online source of information regarding a student's academics to date. Students can check the following through myOxy:

  • Application information
  • Transfer Credits
  • Occidental College courses and grades (by term or by dept.)
  • Core requirements met
  • Course schedule for any registered term
  • Registered courses for any registered term
  • General academic information – Major, minor, units completed, GPA, class level, class standing, advisor, etc.

Information contained in this report is updated daily.

SEAN Information

The Student Early Alert Notification (SEAN) is a system which provides timely and appropriate identification of students who are demonstrating behaviors that may prevent them from being successful students. This system is a convenient way for members of the community to express concern for students in need of additional support.

Faculty or Staff may submit information reflecting their academic or personal concerns about a student. The SEAN will be sent to the Dean of Students Office and they will receive a confirmation email. The information sent can only be accessed by the professional staff in the Dean of Students Office. This disclosure of information conforms to FERPA guidelines and will be shared only with those who have a legitimate need to know.

 

  • Phone: 323-259-2686
  • Email: Registrar@oxy.edu
  • Location: Arthur G. Coons Administrative Center (AGC) 106,