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FAQ

 

Room Draw FAQ Page

1: When does room draw happen?

A: Students will select spaces over three days.

• April 2nd  - GROUP A: Rising seniors (Class of 2014) register first from 7:00 pm - 9:00 pm

• April 15th - GROUP B: Rising juniors (Class of 2015) register second starting at 7:00 pm*

• April 18th - GROUP C: Rising sophomores (Class of 2016) register third starting at 7:00 pm*

*we anticipate room selection to finish by 11 pm on these evenings

2: Where will room draw be?

A: In the Rangeview courtyard and classrooms on the courtyard level. Students need only to come to the courtyard to check in during their selection day.

3: What do the halls look like?

A: Please click on the links below to view the hall set up. Not every space will be available during room draw.

Bell-Young   Erdman  Haines  Rangeview Stearns Wylie

4: When can I see the halls?

A: Each upper division hall (Erdman, Haines, Stearns, Rangeview, Bell-Young, and Wylie) will be hosting an open houses in the Spring Semester; they will take place on Tuesday, April 9, 2013 during hallspread. Floorplans can be viewed at this link.

5: What will room draw day be like?

A: Students will line up based upon their room draw number starting with the lowest number (1). The lowest numbers will line up first and so on in the courtyard as directed by REHS staff. There will be floor plans outside that will be updated as rooms are selected. About 10 students will enter the room at a time and select their room. They will be timed (3 minutes) to keep the line moving. Roommates select the room at the same time. Unless you are selecting a single, you must have a roommate with your to  fill a double or a triple if you are interested in that room type. Students will then turn in their completed License Agreement Form and are free to leave room draw.

6: How will I know when my number will be called during the night of room draw?

A: The Oxy Housing Facebook page will be updated with information regarding what room numbers to call out

7: As a Senior how do I register for room draw?

A: Seniors can register for room draw on the following link: Rising Senior Room Draw Registration Form.

If you have registered, selected a housing space and cancel your housing assignment by the cancellation deadline (April 30, 2013) you will be responsible for the $750 charge. If you cancel after the April 30th deadline the cancellation charge will be the full semester cost of housing.

8: Why do seniors have to pay the $750 fee to register?

A: Based on room draws prior to 2011, about 200 seniors selected a room however half then canceled their housing after finding an off campus space. These vacancies then had to be distributed to sophomores who were not able to choose a space. REHS fully supports seniors living on campus and has pushed back the room draw date to accommodate seniors who wish to look off campus for housing before deciding on where to live. Seniors who have trouble securing off campus housing after room draw are welcome to re-apply to housing during the summer and fall semester. During Summer and Fall 2011 and 2012  all senior students who did not participate in room draw and applied later for housing were able to receive campus housing.

9: How does the $750 registration for Seniors work?

A: If you do not select a room during room draw you will not be charged at all. The $750 will only be charged to a student's account if they participate in room draw (select a room) and cancel their room before the April 30th, 2013 11:59 PM deadline. If you decide to cancel your housing after April 30th you are responsible for the entire semester's cost of housing.

10: When will I have to pay the $750 fee if I cancel?

A: The $750 fee will be placed on your student account for Fall 2013 during the summer.

11: When do I have to cancel by to avoid a cancellation fee?

A: As a rising Senior, the only way to avoid a cancellation fee is to not select a room through the room draw process. *Rising Juniors and Rising Sophomores are not allowed to cancel their housing*

The only fees charged are:

• As a Rising Senior if you select a room during room draw and cancel before April 30, 2013 11:59 pm you will be responsible for the $750  registration fee.

• As a Rising Senior if you select a room during room draw and cancel after April 30th you will be responsible for the entire semester's cost of housing.

12: As a Senior, if I do not cancel my housing how much do I pay?

A: You will pay the normal cost of housing for your specific room type.

 13: When will I receive my Room Draw number? Where can I find my room draw number?

A: Room draw Numbers will be available on Facebook in early February, in person outside the REHS office in Rangeview Tower A, in each residence hall, and the Dean of Students office.

14: Am I guaranteed a space?

A: Rising sophomores and rising juniors are guaranteed a space on campus. Seniors will need to register to participate in room draw.

15: What if I want to live off campus?

A: Rising seniors do not have to do anything to live off campus. As living on campus is meant to encourage high scholarship, increase campus involvement and increase the maturity level of students, rising Juniors who display these qualities will be able to apply to live off campus. It does not cost anything for Juniors to apply to live off campus. If you are a rising Junior and are at all interested in living off campus in your Junior year, please apply. This is an opportunity for rising Juniors to live off campus and experience living in a different environment than the residence halls. As a reminder applying to live off-campus does not guarantee that you will be approved to live off. There are a limited number of spots for those Juniors who can live off campus. REHS will allow as many as we are able to live off campus given the spaces available, number of students needing housing and the quality of the applicants.

Rising Sophomores cannot live off campus. Students on financial aid should check with the Financial Aid office before deciding whether to live off campus. Living off campus may impact an individual’s financial aid package.

16: If I am approved to Live Off campus for my third year can I select housing during room draw?

A: Yes, once REHS has approved your live off application you will have to notify REHS if you accept your live off approval. If you do not respond to REHS, your third year live off approval status will be withdrawn and you will be required to live on campus.

Instructions on how to contact REHS will be sent in your notification email (to your OXY email account).

17: What if I decide to live on campus for the Fall 2013 semester and was approved to live off campus via the Third Year Live off application, can I live off campus for the Spring 2014 semester?

A: No, the third year live off application is for the entire 2013-2014 Academic Year. You will have to accept your live off approval by the Spring 2013 deadline (April 10, 2013) and not participate in Room Draw.

18: What if I am approved to live off campus and will be abroad for the Fall 2013 semester? Will I be required to  return to housing for the Spring 2014 semester?

A: If you accept your live off approval by the April 10th deadline your approval status will be active upon your return. If you do not respond to REHS, your third year live off approval status will be withdrawn and you will be required to live on campus.

19: What if I am approved to live off campus and will be abroad for the Fall 2013 semester? Can I apply to return to housing for the Spring 2014 semester?

A: Yes, all students abroad for the Fall 2013 will be able to complete the Spring 2014 Return to Housing form. Students abroad for the fall will be contacted by REHS with information regarding the return to housing process.

20: If I am abroad in the Fall 2013 semester, and did not apply to live off campus or was not approved to live off campus for the 2013-2014 Academic Year, will I be required to live on campus upon my return for the Spring 2013 semester?

A: Yes.

21: How is room distribution between the classes determined?

A: During the 2010-2011 Academic Year REHS held weekly room draw info sessions and in Spring 2011 consulted with ASOC via General Assembly to gather student input of room distribution. After the Spring 2011 General Assembly meeting it was voted that rooms will be divided up into thirds within each building for each class. For example rising Seniors can fill up to a third of the singles, doubles and triples in Erdman. What they do not fill will be divided between the rising Juniors and Sophomores. This vote was done again in Fall of 2012 and students voted to keep the room distribution the same. This vote will be held every other year to ensure the student body is in agreement with the way the rooms are distributed.

 

22: Will the Seniors get all the best rooms?

A:  No, based on the one-third room distribution all classes will have an equal opportunity of selecting their desired room type per building.

23: Can I keep my current room?

A: Unfortunately, no. There is no squatting in any hall. You may attempt to get your room back through the room draw process.

24: What if I can not find a space off campus as a Junior or Senior?

A: If you are a Junior approved to live off campus or a Senior you may apply to housing after room draw by filling out the Return to Oxy Housing Form. Your first choice may not be available at this time but we will work to get you into housing.

25: If I'm not going through room draw, can I give my number to someone else?

A: No. Trading, selling, or otherwise using another person's room draw number is NOT permitted. This process is designed to be as equitable as possible.

26: What if I want a double or triple but I don't have a roommate(s)?

A: REHS will be hosting a “Find Your Roommate Social” on Thursday, April 11, 2013 from 8 pm to 9 pm in Erdman Lounge.

This find your roommate social will provide you with the opportunity to meet other students that are in your same situation. If you plan on living in a double or a triple you will need to fill the room you select at room draw in order to take the room. The College places students with another when there are no other options. Placing students randomly together has been difficult for students and as a result we encourage students to take the extra time to find someone with whom they are compatible.

You can also apply to live with an incoming Transfer or Exchange student as a roommate. If you are chosen for a transfer or exchange roommate you will fill out a roommate preference form and will have a roommate assigned to you based on this form.

The Transfer/Exchange Roommate application form is available at the following link (Important Documents and Forms) and due on March 7th.

27: What if I don't want to go through room draw?

A: You can apply for themed housing in Norris, Pauley, Berkus, or the Stratford House byMarch 7th. Information regarding Themed Housing can be found in the following link: Themed Housing. Those students in the Class of 2015 and 2016 who do not sign up for a room during room draw will be assigned a space.

If you apply for a Transfer or Exchange student roommate and are selected you will select your room before room draw. Room selection will be limited to the rooms that are preselected for the transfer/exchange students.

28: What if I can't attend room draw?

A: You can have someone else register by proxy. Fill out a proxy form, and someone else can use your room draw number and register for you. An electronic signature will be required for you to select a proxy. It is your responsibility to communicate your housing decisions with your proxy. The form must be completed by March 20, 2013. If you do not submit your proxy form by the March 20th deadline, our office can not guarantee that we will be able to accommodate a proxy to select a room for you. We understand that there are last minute changes to plans and will work with students individually. Please plan accordingly.

If you do not show up to room draw and do not have a proxy select a room for you, REHS will assign you into an open available space.

29: What do I do if I'm studying abroad in the fall?

A: You do not attend room draw. During the fall semester you fill out a Returning Housing Request in early November.

30: Is alcohol allowed in Pauley or any first-year halls?

A: No. All halls which have first year students are substance free.

31: Will I have to consolidate my room if my roommate leaves?

A: Yes, after the cancellation deadline of April 30th, 2013 student rooms will be consolidated to fill open spaces and allow students from the wait list to move into housing. Please take the ability of your roommate to commit to Fall housing into consideration if you are worried about living with someone you did not pick. Please do not select a room with roommate(s) who are planning on cancelling with the hope that you will be able to keep the room at less than full occupancy.

32: Whose number do we use when roommates are selecting a room?

A: The roommate with the lowest number (best) can select a room on behalf of everyone who would like to live there. All people residing in the room will all need to be present when the room is selected to get the room. If someone is unavailable you must complete a proxy form to ensure that you are able to sign up for the space.

33: What are the Rangeview "Suites" like? How much do they cost?

A: The singles in Rangeview which are often referred to as "Suites" are three singles rooms that have an adjoining full bathroom and hallway which they share suite style. The rooms are the same size and the same cost as large single rooms across campus. There is an exterior door for the suite and each interior single room locks individually as well. Each suite is equipped with one microfridge. Students are responsible for cleaning the bathroom.

34: How do I select a Rangeview Suite during room draw?

A: Rangeview suites during room draw are single gender, all three rooms in the suite will be the same gender. Complete suites can be selected as well as individual rooms in the suite. A complete suite, if available, can be selected by three individuals of the same gender, by using the lowest room draw number of the three. If you are selecting a space in a Rangeview Suite by yourself, you will be asked to fill a suite with open vacancies, of your same gender. This will assist in maintaining gender balance among the selection of singles within the Rangeview suites.

35: How were the Room Draw numbers assigned to students? What if I am in the wrong graduation year?

A: The lists are based off of the class graduation year the registrar's office has recorded for each student. Based on this list a computer program will randomly assign a number to each student in each graduation year. No changes have been or will be made to these numbers. If you feel you are in the wrong graduation year please contact the registrar's office and notify our office with proof of the changed graduation year. We will then assign you to the correct graduation year for room draw with the same room draw number.

36: What will the rooms cost next year (2013-2014)?

A: Costs for next year are not available at the moment.

37: How can I live with a Transfer or Exchange Student next Year?

A: You can apply to live with a Transfer or Exchange Student with the Transfer or Exchange application located on the Forms Page under room draw. Your application will still need to be approved however to receive a Transfer or Exchange roommate.

38. What if I require a medical accommodation?

A: Medical accommodations must be accompanied by appropriate documentation and will be reviewed on an annual basis. In preparation, please make sure of the following:

• All documentation must be provided by a professional who is qualified and appropriately licensed to diagnose the disability.
• Please ensure that documentation is on official letterhead, signed, and dated.
• Documentation should include a specific diagnosis and a description of the impairment caused by the condition.
• Documentation must include pertinent history related to the medical/physical disability.
• Documentation must provide a recommendation for a special accommodation that is necessary due to the specified diagnosis.
• Documentation for an accommodation based on a temporary condition (i.e., broken arm, sprained ankle, physical injury that affects mobility, etc.), should include: a description of the impairment caused by the condition, a prognosis, and specific recommendation for an accommodation.

NOTE: A preference for a room type is not a medical accommodation. The College will provide approved housing accommodations based on availability. Students who have been approved to receive housing accommodations are responsible for attending the appropriate room draw date to select their room for next year. Accommodations and priority selection are solely for the approved student and not the desired roommate.

A meeting with an administrator in the Dean of Students Office is required to make an accommodation request, determine the accommodation and finalize the process. Documentation must be recent (within the last 6 months). All documentation should be submitted to the Dean of Students Office in AGC 111 or faxed to the office at 323-341-4927 by February 20, 2013.