Frequently Asked Questions: Room Draw
A: Students will select spaces over three days.
• GROUP A: Rising seniors (Class of 2015) register first, on March 24, 2014
• GROUP B: Rising juniors (Class of 2016) register second, on April 3, 2014
• GROUP C: Rising sophomores (Class of 2017) register third, on April 10, 2014
2: Where will room draw be?
A: In the Berkus Hall courtyard and classrooms on the courtyard level.
3: What do the halls look like?
A: Please click on the links below to view each hall's floor plan. Keep in mind that every space will be available during room draw.
Bell-Young Erdman Haines Rangeview Stearns Wylie
4: When can I see the halls?
A: Each upper division hall (Bell-Young, Berkus Hall, Erdman, Haines, Stearns, and Wylie) will be hosting open houses in the Spring Semester. Floorplans can be viewed at this link.
5: What will Room Draw night be like?
A: Students will line up based upon their room draw number starting with the lowest number (1), as directed by REHS staff. About 10 students at a time will be called in to choose their rooms. Roommates will all select the room at the same time (NOTE: Unless you are selecting a single, you must have roommate(s) with you to fill the double or triple you select). Each student will have 3 minutes to pick their room, to keep the line moving. There will be floor plans outside that will be updated as rooms are chosen. Once you have selected a room and turned in your completed License Agreement Form, you are free to leave room draw.
6: How will I know when my number will be called during the night of Room Draw?
A: The Oxy Housing Facebook page will be updated throughout the night with information on which numbers have been called.
7: As a rising senior, how do I register for room draw?
A: Rising Seniors can register for room draw through the following link: Rising Senior Room Draw Registration Form.
NOTE: Any senior who selects a room on campus and later cancels their housing assignment will be subject to a cancellation fee. If you cancel your housing assignment by the cancellation deadline, you will be responsible for a $750 fee. If you cancel after the cancellation deadline, you will be responsible for the cost of housing for the full semester.
8: Why do seniors have to pay a cancellation fee?
A: In the past, a large number of seniors (about 200) would select a room, and half would subsequently cancel their housing after finding an off-campus space. These vacancies then had to be distributed to rising sophomores who were not able to choose a space of their own during Room Draw. REHS fully supports seniors living on campus and has pushed back the Room Draw date to accommodate seniors who wish to look for off-campus housing before deciding where to live. Seniors who have trouble securing off-campus housing after Room Draw are welcome to re-apply for housing during the summer and fall semester. During Summer and Fall 2011 and 2012, all seniors who did not participate in Room Draw and applied later for housing were able to receive campus housing.
9: When will I have to pay the $750 fee if I cancel?
A: The $750 fee will be placed on your student account for Fall 2014 during the summer.
10: How can I avoid a cancellation fee?
A: As a rising senior, the only way to avoid a cancellation fee is to not select a room through the Room Draw process, or not cancel your housing after selecting a room. If you cancel your housing by 11:59pm on the cancellation deadline, you will be subject to a $750 fee. If you cancel after the deadline has passed, you will be responsible for the cost of housing for the entire semester.
*Rising juniors and sophomores may NOT cancel their housing*
11: As a senior, if I do not cancel my housing, how much do I pay?
A: You will pay the normal cost of housing for your specific room type.
12: When will I receive my Room Draw Number? Where can I find my Room Draw Number?
A: Room Draw Numbers will be available in early March. They will be posted on Facebook, outside the REHS office in Berkus Hall Tower A, in each residence hall, and in the Dean of Students office.
13: Am I guaranteed a space?
A: Rising sophomores and rising juniors are guaranteed a space on campus. Seniors will need to register to participate in room draw.
14: What if I want to live off campus?
A: It depends on your class year. Rising seniors do not have to do anything to live off campus.
Rising juniors must apply to live off campus. It does not cost anything to apply. Keep in mind that simply applying to live off campus does NOT guarantee that you will be approved to live off. Only a limited number of juniors will be approved to live off campus. Approval is granted to those juniors who demonstrate that they have achieved the goals of on-campus living: high scholarship, increased campus involvement, and a high level of maturity. REHS will approve as many as we are able, based on the spaces available on campus, the number of students in need of housing, and the quality of the applicants.
Rising Sophomores cannot live off campus.
NOTE: Living off campus can affect your financial aid. Before deciding whether to move off campus, please read this important information from the Financial Aid office.
15: If I am approved to live off campus for my third year, can I still select housing during Room Draw?
A: Yes. Once REHS has approved your live off application, we will send a notification email to your Oxy email account, with instructions on how to let REHS know whether you accept your Live-Off Approval. If you inform us that you would like to remain on campus, you may participate in Room Draw. If you do not respond to REHS, your Third Year Live-Off Approval status will be withdrawn and you will be required to live on campus.
16: If I am approved to live off campus for my third year but choose to live on campus for the Fall semester, can I move off campus in the Spring?
A: No. The Third Year Live-Off Application is for the entire 2014-2015 Academic Year. If you wish to live off campus next year, you must accept your Live-off Approval by the deadline and not participate in Room Draw.
17: If I am approved to live off campus, but study abroad during the Fall 2014 semester, will I be required to return to on-campus housing for the Spring 2015 semester?
A: No. If you accept your Live-Off Approval by the deadline, your approval status will be active upon your return. If you do not respond to REHS by the deadline, your Third Year Live-Off Approval status will be withdrawn and you will be required to live on campus.
18: If I am approved to live off campus, but study abroad during the Fall 2014 semester, can I apply to return to housing for the Spring 2015 semester?
A: Yes. All students abroad for the Fall 2014 semester will be able to complete the Spring 2015 Return to Housing form. Students abroad in the fall will be contacted by REHS with information regarding the Return to Housing process.
19: If I am abroad in the Fall 2014 semester, and did not apply to live off campus or was not approved to live off campus for the 2014-2015 Academic Year, will I be required to live on campus upon my return in Spring 2015?
20: How is room distribution between the classes determined?
A: During the 2010-2011 Academic Year, REHS held weekly Room Draw info sessions and consulted with ASOC via General Assembly to gather student input regarding room distribution. After the Spring 2011 General Assembly meeting, students voted that rooms shall be divided up into thirds within each building for each class. This means that rising seniors (who choose first) can only choose up to a third of each type of room (single, double, triple) in a given hall. The same applies to rising juniors and rising sophomores. This vote was held again in Fall of 2012, and students voted to keep the room distribution the same. This vote will be held every other year to ensure the student body is in agreement with the way the rooms are distributed.
21: Will the seniors get all the best rooms?
A: No. Based on the one-third room distribution, all classes will have an equal opportunity to select their desired room type per building.
22: Can I keep my current room?
A: Unfortunately, no. There is no squatting in any hall. You may attempt to get your room back through the Room draw process.
23: If I'm not going through room draw, can I give my number to someone else?
A: No. Trading, selling, or otherwise using another person's room draw number is NOT permitted. This process is designed to be as equitable as possible.
24: What if I want a double or triple but I don't have a roommate(s)?
A: REHS will be hosting a “Find Your Roommate Social” in the Spring semester. This social will provide you with the opportunity to meet other students who are also in need of a roommate. Keep in mind that if you plan on choosing a double or a triple, you will need to fill all of the spaces in the room at Room Draw in order to take the room. The College randomly places Upper Division students together only when there are no other options. Placing students together randomly has proven difficult for students and as a result, we encourage students to take the extra time to find someone with whom they are compatible.
You can also apply to live with an incoming transfer or exchange student. If you are chosen to get a transfer or exchange roommate, you will fill out a roommate preference form and will have a roommate assigned to you based on this form.
The Transfer/Exchange Roommate Application Form will be available soon.
25: What if I don't want to go through room draw?
A: You can apply for themed housing in Norris, Pauley, Berkus House, or the Stratford House by March 7th. Information regarding Themed Housing can be found here.
Those students in the Class of 2016 and 2017 who do not sign up for a room during room draw will be assigned a space.
If you apply for a transfer or exchange student roommate and are selected, you will choose your room before Room Draw. Room selection will be limited to the rooms that are preselected for the transfer/exchange students.
26: What if I can't attend room draw?
A: You can have someone else act as your proxy. That person will use your Room Draw Number and select a room for you. In order to use a proxy, you must fill out the Proxy Form by March 20, 2014. If you do not fill out the form by this date, we cannot guarantee that we will be able to accommodate your request for a proxy. We will address late requests on a case-by-case basis.
Please keep in mind that it is your responsibility to communicate your housing choices to your proxy. Be sure to give your proxy multiple options, ranked by preference (if possible), as your first choice for housing may not be available on Room Draw night.
If you do not show up for Room Draw and do not have a proxy select a room for you, REHS will assign you an open available space.
27: What do I do if I'm studying abroad in the fall?
A: You will not participate in Room Draw. You will be given the opportunity to fill out a Return to Housing Request in early November 2014.
28: Is alcohol allowed in halls that house both Upper Division and First Year students?
A: No. All halls that house First Year students are dry halls--alcohol is not permitted, even for students who are of age. The halls in which alcohol is prohibited are: Braun, Chilcott, Newcomb, Pauley, and Stewie.
29: Will I have to consolidate my room if my roommate leaves?
A: Yes. After the cancellation deadline, all student rooms with open spaces will be consolidated, meaning the students with open spaces in their rooms will be asked to move in with each other. This allows students from the wait list to move into housing. If you are concerned about being placed with someone you didn't pick, please be sure to speak with your roommate(s) ahead of time, to ensure that they don't plan on cancelling their housing. Please do not select a room with a roommate(s) who is planning on cancelling in the hope that you will be able to keep the room at less than full occupancy, as this will not be the case.
30: Whose number do we use when roommates are selecting a room?
A: You will use the lowest (best) number among your roomates. Please note that ALL people residing in the room must be present when the room is selected in order to get the room. If your roomate(s) is unavailable during Room Draw, they must complete a Proxy Form to ensure that you are able to sign up for the space.
31: What are the Berkus Hall "Suites" like? How much do they cost?
A: The singles in Berkus Hall, often referred to as "Suites," are three single rooms that have an adjoining full bathroom and hallway, which they share suite-style. The rooms are the same size and the same cost as large single rooms across campus. There is an exterior door for the suite and each interior single room locks individually as well. Each suite is equipped with one Micro-Fridge. Students are responsible for cleaning the bathroom. All Berkus Hall Suites are single-gender.
32: How do I select a Berkus Hall Suite during room draw?
A: You have two options for selecting a Berkus Hall Suite. You may either select an individual room within a suite, or select a complete suite. If you wish to select a complete suite, you must have a group of three people of the same gender. You will use the lowest Room Draw number of the three suite-mates. Remember: all three suite-mates must be present at Room Draw (or complete a Proxy Form) in order to select the suite. If you wish to select an individual room in a suite, you will be asked to fill a suite of your gender with open vacancies. This will help ensure gender balance among the selction of singles within the Berkus Hall Suites.
33: How were the Room Draw numbers assigned to students? What if I am in the wrong graduation year?
A: The lists are based off of the graduation year the Registrar's Office has recorded for each student. Based on this list, a computer program will randomly assign a number to each student in each graduation year. No changes have been or will be made to these numbers. If you feel you are in the wrong graduation year, please contact the Registrar's Office and notify our office with proof of the changed graduation year. We will then assign you to the correct graduation year for Room Draw with the same Room Draw number you were assigned initially.
34: What will the rooms cost next year (2014-2015)?
A: Costs for next year are not available at the moment.
35: How can I live with a transfer or exchange student next year?
A: In order to live with a transfer or exchange student, you must fill out the Transfer or Exchange Roommate Application, located in the Room Draw section of this website, under Forms. Your application will then be reviewed and REHS will determine whether your application should be approved.
36. What if I require a medical accommodation?
A: Medical accommodations must be accompanied by appropriate documentation and will be reviewed on an annual basis. Please note the following requirements:
• All documentation must be provided by a professional who is qualified and appropriately licensed to diagnose the disability.
• The documentation must be on official letterhead, signed, and dated.
• Documentation should include a specific diagnosis and a description of the impairment caused by the condition.
• Documentation must include pertinent history related to the medical/physical disability.
• Documentation must provide a recommendation for a special accommodation that is necessary due to the specified diagnosis.
• Documentation for an accommodation based on a temporary condition (i.e., broken arm, sprained ankle, physical injury that affects mobility, etc.), should include: a description of the impairment caused by the condition, a prognosis, and specific recommendation for an accommodation.
NOTE: A preference for a room type is not a medical accommodation. The College will provide approved housing accommodations based on availability. Students who have been approved to receive housing accommodations are responsible for attending the appropriate Room Draw date to select their room for next year. Accommodations and priority selection are solely for the approved student and not the desired roommate.
A meeting with an administrator in the Dean of Students Office is required to make an accommodation request, determine the accommodation, and finalize the process. Documentation must be recent (within the last 6 months). All documentation should be submitted to the Dean of Students Office in AGC 111 or faxed to the office at 323-341-4927 by the deadline.
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