ASP Research Travel
The URC has historically provided funds to support projects and/or travel that involve independent research or study with a significant intercultural or international emphasis through The Paul K. and Evalyn E. Cook Richter Trusts. Going forward, these types of grants will be referred to as ASP Research Travel Abroad.
International Academic Student Projects (ASP Research Travel Abroad) proposals will be considered for travel during the academic year or breaks. If funds remain available, they will also be considered for summer travel outside of the Summer Research Program.
- Funds are limited!
- Students selected for these awards will need to comply with the college's clearance process (usually one month prior to departure) before they can travel.
- Only continuing students are eligible. Sorry, graduating seniors may not apply.
The ASP Research Travel awards will support projects that are smaller in scope than the traditional study abroad opportunities, such as the Summer Richter Research Abroad awards, but might provide funding for short- term travel to interview a particular population, observe natural or cultural events, or consult a specialized archive. ASP Research Travel funds cannot be used to support an internship or to pay tuition. Other restrictions may apply.
The College does not approve travel to countries for which the US Department of State has declared a Travel Warning.
Applications are accepted on a rolling basis but must be submitted at least six weeks prior to your planned departure date. No funds can be released by the college until travel clearance is obtained (through the IPO office), and that can take up to four weeks. So, please apply for funding as early as your circumstances allow. Please also recognize that funds will be allotted as applications are received and approved. The URC may run out of funding before the summer if demand for travel during winter and spring breaks is unusually heavy.
Students apply for project support by submitting an application to the Undergraduate Research Center, located in the Library, 2nd floor, Old Wing, Room 253A.
- The Cover Sheet must be completed, including an endorsement by a faculty member. The student and sponsor signatures indicate that the proposal was written by the student.
- The application form must be accompanied by a project proposal, approximately three to four pages, written by the student, explaining the nature of the work, its significance and interest as an academic activity, and the intercultural or international aspects of the project. In general, proposals should contain a clear research question, and a methodology to answer that question. Literature citations should be included where appropriate (for tables and figures as well as quotes). The application should also address how the student plans to contact the needed resources or subjects and indicate that this process has begun. Pursuant to federal law and College policy, all research involving human subjects must be reviewed and approved by the College’s Human Subjects Research Review Committee (HSRRC) before any funding is released and before work begins on the project. We recommend that students begin this process early.
- Include a one-two page personal statement describing prior work which prepares the student for the proposed project and the importance of the proposed activity to the student's intellectual or professional development.
- A letter of support from a faculty member is required. This letter should discuss the academic merits of the proposal, the preparation of the student, and the involvement of the mentor in writing the proposal and supervising the analysis of the results.
- A one-page budget for the project is also required. The budget should include an itemized list of all costs of the project and all the sources of funding which may be available, including departmental support, faculty grants and self-help as well as the amount requested from the Richter-ASP fund. Include only those items which must be purchased expressly for this project. In general, the purchase of permanent equipment or books cannot be supported by Richter-ASP grants. Any non-consumable equipment thats is approved by the URC will become college property at the conclusion of the project. Because funds for this program are extremely limited, all proposals should include alternative funding options for a significant portion of the total cost. Travel costs (airfare, hotel, meals), supplies, and other expenses may be funded by these grants.
Proposal must be printed on 8.5" x 11" paper, single sided, 1.5 spaced, with 1" margins and type font no smaller than 11 point. Please paperclip your complete proposal in the order listed above. Do not staple. Advisor’s letter may be sent separately.
If work on this project has received college support in the past (e.g. Summer Research Program, faculty grant, or an earlier ASP award), please note the amount and source of past support.
Students who are approved for travel must log on to the Terra Dotta System available on the IPO website to complete travel-related forms and waivers. No ASP Research Travel checks will be released until the Waiver and Release process is complete! For questions about the required Waivers and Release forms, please contact the IPO office.
After your research:
Returning students must make some sort of public presentation about their research experience abroad. This can be in the form of a class presentation, an article in the Occidental Weekly, or other presentations approved by the URC. If you are a continuing student and will be back in the Fall semester you can present at the annual Southern California Conference for Undergraduate Research (SCCUR) in November.
A written report on the work at its conclusion is also required. This report must consist of a one paragraph abstract, a four to five page summary of the project activities and results, a completed Expense Report and a copy of the email or other announcement of the public presentation. Particular attention should be paid to answering the research question posed in the proposal, or explaining why it could not be answered. These reports should be submitted by e-mail to email@example.com and should be copied to the mentor within one month of the travel completion date.
For 2016-2017 Richter ASP awardees [already selected under old guidelines]: Remember, reports are due as follows
- Winter break: February 24, 2017
- Spring break: April 17, 2017
Reports missing for prior year support from any URC program will disqualify applicants from consideration for additional grants!
- Phone: (323) 259-1414
- Email: firstname.lastname@example.org
- Location :
Library, 2nd floor, Old Wing, Room 253A
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