Faculty Information

Information for faculty regarding class registration.

Overview: Registration Overrides

There are four registration overrides that can be issued to students while online registration is open. These include:

  • Prerequisite Override: This will allow students to enroll in a course despite not yet having completed any prerequisite coursework. This override does not expire.

  • Enrollment Limit Override: This override will allow students to enroll in a course that is closed. This override is also necessary for courses that have a waitlist or reserved seats when the enrollment and reserved seats equal or exceed the max seats. This override expires after 48 hours.

  • Instructor Permission Override: This override is needed when the course is marked as needing “instructor permission" to enroll. This override will also solve any enrollment limit and prerequisite errors a student is receiving. This override expires after 48 hours.

  • Co-requisite Override: If a co-requisite is listed in the course description, but the student has made arrangements to forgo or complete the co-requisite requirement with the professor or department chair, they will need this override to enroll in the course.

Please note that it may be necessary to issue multiple overrides to allow a student to enroll in your course.

Online registration remains open through the 4-unit add deadline.

How to issue an electronic override

  1. Log on to MyOxy

  2. On the left sidebar go to My Gateway.

  3. Select “Registration Override”. You will be taken to a new page.

  4. You will need to enter the information for the highlighted fields below:

    Note: You will need the student’s ID number in order to issue an override online. If you do not have the student’s ID number, you can click on the magnifying glass to search for the student.

     

  5. When done, click the “Add Override” button. The student will receive an email with confirmation that an override was added to their record and they can now register online.

If I grant an enrollment override how does this impact the class size?

Both the Enrollment Limit Override and the Instructor Permission Override will enable a student to enroll in a course that has already met the enrollment size limit. The max seat number will remain, but the course will be over-enrolled if more overrides are issued than seats available. Be sure to remember that students have 48 hours in which to add the course so wait until the student adds or the override expires before offering the seat to another student.

What if there are reserved seats?

Students who do not meet a reserved seat condition (major, new frosh, or new transfer) can enroll without an override if unreserved seats are available. Both the Enrollment Limit Override and the Instructor Permission Override will enable a student who does not meet a reserved seat condition to enroll in a course (assuming all other conditions are met). If the course has already met the max enrollment size limit, the course will be over-enrolled. The reserved seat max number will remain - this can result in a course appearing in Course Counts as having met or exceeded the max enrollment limit, yet still having reserved seats remaining. Additional students cannot enroll without an override, even those who meet the reserved seat condition.