How to upload pdf, Excel, Word and other files for users to download.

First, consider whether your content needs to be a downloadable PDF. If not, put it on a web page instead as "live text." We recommend that text documents be pasted into a web page as live text, as this is a much easier and more accessible way for users to consume information. If you need to upload a PDF, please check with the Disability Services office to ensure it is accessible.

Note: There is a 2 MB file size limit for uploading files.


  1. Prepare your document for the web.
  2. Log in to your web editor account. 
  3. Go to the page you want to edit and click "edit"
  4. To upload your file, click on the image icon.
  5. Click on the "Browse Server" to open the assets folder. Note that this folder might take some time to load because it contains so many files; please be patient if the window looks blank for while before fully loading.
  6. Click on your department/office folder. The folders are in alphabetical order in two groups (capitalized and lower case). If your department does not have a folder you can email the web team to request one.
  7. Click "Upload".
  8. Click "Choose File".
  9. Select your file from your computer.
  10. Click "Upload".
  11. Click "Insert file" or double click the name of your newly uploaded file.
  12. Your file will display in the URL field. Copy the URL of your file, and then click "Cancel." Your browser will ask you if you are certain you want to close the window; click "OK" to confirm.
  13. To create a new new link:
    • Highlight the word or phrase you want to link to your document.
  14. To edit an existing link: 
    • ​Double click on the link you want to update. 
  15. Click on the "link" icon in the formatting toolbar.
  16. Select “URL" from the link type dropdown.
  17. Paste the link you just copied into the URL field. Click OK.
  18. Click "save".
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Attalie Dexter
Technical Web Administrator & Product Manager