Please read the following before beginning production.
Maximum Project Length
10 minutes of edited audiovisual content.
Keeping the crew of your project limited to students not only provides the educational experience afforded by collaborative media production but also ensures your work will be eligible for the “student” category of film festivals and competitions, which have stringent rules about non-professional crew.
In the fall, each senior director should avail themselves of the opportunity to have a dedicated producer and cinematographer enrolled in 290 Intermediate Productions. Other Occidental students are welcomed as crew collaborators. We encourage you to seek out student production designers, composers, and musicians through the Oxy Digest or by directly contacting affiliate programs such as Music, Studio Art, or Theater.
In the spring, seniors should either enroll in 340 Advanced Editing or collaborate on post-production of their project with a peer enrolled in 340. Students are again encouraged to collaborate with Occidental peers from Music Department on original music.
There is the potential to collaborate with Art Center College of Design students on visual effects or motion graphics, but such collaborations need to be approved by the project’s faculty mentor.
No other outside crew or personnel is permitted, other than a makeup artist.
5 principal photography shooting days, and 1 pickup shoot day, max for fictional projects. Documentary projects can divide up shoots into smaller increments, if pre-approved by faculty mentor. No day to exceed 10 hours. 12-hour turnaround requirement for cast and crew between shoots. Projects must have call sheets pre-approved by faculty mentor in advance of shoot, and daily production reports must be submitted to faculty mentor within 48 hours of shoot’s completion.
Shooting Ratio 18:1
180 minutes of footage max.
Actors (if any)
Can either be Non-Union or if working with union actors, must be via a formal SAG agreement, which requires procurement and payment of worker’s comp insurance at approx. est. of $500 (see Casting for more information).
Rights and Clearances
All music and audiovisual content that is rights-controlled must be logged and cleared (via contract, permission from rights holder, or faculty-approved fair use claim) before public exhibition (see Rights and Clearances Log for more information).
Required. Containing crew contracts, release forms, emergency medical forms, call sheets, aesthetic plan, any permits or certificates of insurance, music release forms, clearance log, etc. Projects cannot be exhibited until production notebook is cleared by faculty mentor.
Discouraged. Any rental must be proposed in writing and pre-approved by faculty mentor. Failure to do so will result in disciplinary action.
Production Travel outside Los Angeles County
Only permitted in the case of documentaries funded by external grants such as Richer or Values and Vocations. (Be aware that the MAC Dept. cannot guarantee use of equipment, and if permitted, projects will need to budget travel equipment insurance into their applications for funding, at approx. est. of $650).
Budgeting Caps and Fundraising Methods
Online campaigns: Kickstarter or Indiegogo are great ways to raise money for your film. This option is only available to ARTF 490 students. Before starting a Kickstarter or Indiegogo campaign, you will need to fill out and submit the Kickstarter form or Indiegogo form for approval(which can be found on the Index of Forms page).
ASP Grants: Senor Comprehensives students have successfully applied for ASP grants through Occidental’s Undergraduate Research Center. Note the application process requires a letter of support from the faculty mentor, and deadlines come very quickly at the semester’s start, so plan accordingly.
Off-campus Permits: $100 cap (4 permits max). Refer to the Locations section for contexts requiring permits.
Craft Service: $10/head x 10 heads (director, sound, cinematographer, gaffer, producer, 3 actors, 2 misc crew) x 6 days = $600 cap. Be creative in asking for in-kind donations of a meal from a local vendor or from a bakery at day’s end.
Production Design and Costumes: $400 cap. With advanced notice you can consult with the Oxy Theater department (email@example.com). There are rental agreements with specific local prop and costume houses as well. Refer to the SPH and Student Production Coordinator.
Makeup Artist and Kit Fee: $100 x 6 days: $600 cap. We conduct a film makeup workshop every semester. Take advantage of this or recruit your own student makeup artist from either a school listed on the Vendors page or with Oxy’s Theater Department (firstname.lastname@example.org).
Grip Kit and Expendables: (gels, diffusion, SD cards) $200 cap.
SAG – Agreement Worker’s Comp: If using union actors, you will have to pay worker’s comp insurance, which comes out to approx. $600 for a production, with advanced prep time required.
Equipment Rental: There is no reason you should need to rent additional equipment for these projects. Rental houses will likely require you to provide your own security deposit or insurance for the value of the equipment rented. Occidental insurance does not cover these rentals. Any rental must be pre-approved by faculty mentor, and are capped at $500 max.
- Phone: 323-259-2749
- Email: email@example.com
- Location: Weingart 109