Event Management Tools

The following event management tools will assist you in planning your event at Occidental.

Detailed Event Checklist
The Detailed Event Checklist is a comprehensive list all of the components involved in planning an event on-campus. This document should prompt discussion of important details in the planning process.

Event Budget Worksheet
The Event Budget Worksheet is designed to help you keep track of all expenses related to the event.  Your overall budget should be approved prior to each event.

Event Timeline
The Event Timeline is designed to assist you in framing out the course of your event.  The timeline should include contact information for all vendors.  It is good practice to make extra copies of the completed timeline to bring to each event to provide to your vendors.  A copy of the timeline and a site plan for your event should be sent to the Fire Marshal for approval (see Risk Management website for Fire Marshal details.)

Event Checklist Summary
The Event Checklist Summary serves as a final check-off two days prior to the event.  At this point, all details should be in place.