Documentation Guidelines

To determine reasonable accommodations, documentation of the specific functional limitations that result from the individual’s disability is required. General statements about the disability do not help determine appropriate accommodations.

Documentation must be provided by the current treating health care or mental health professionals appropriately licensed to diagnose medical, psychological and/or learning disorders (i.e. physicians, psychiatrists, school psychologists, and psychologists). Documentation must be a pdf document printed on professional letterhead, include the contact information and license number of the professional, and be signed by the clinician performing the evaluation. The student must have been involved with ongoing treatment for the given medical or psychological disability. Psychiatrist/Psychological and Medical/Physical disability documentation must be within the last three months. 

If the submitted documentation does not include sufficient information for Disability Services to determine whether an accommodation is necessary, the Disability Services Office will inform the student in writing of the verification’s insufficiency and may request additional information, including speaking directly with the individual supplying the third-party verification.

A diagnosis does not, in and of itself, qualify a student for accommodations under the ADAAA. Accommodations are not based on the student’s diagnosis, but instead are determined to address the barrier(s) caused by any functional limitation(s) related to the condition. Accommodations are meant to allow for equal access to academic and university life for students with disabilities; they do not guarantee student success. Disability Services considers clinical recommendations for accommodations within the post-secondary context, as supported by the reported functional limitations, and their impact on the student. If you are making recommendations, please include rationale for each recommendation based upon functional limitations.

For more details, please select one of the following:

Learning Disability
Psychiatric/Psychological Disability
Medical/Physical Disability