Outside Food Guidelines

Want to serve food from an outside source at your event?

NOTE: All private social events and events inviting the public, including those sponsored by on-campus entities must use the catering services of Campus Dining

Caterers, Food Trucks, Restaurants or Food Vendors

Outside food may be brought onto Campus by Oxy constituents under certain guidelines, and only to non-restricted areas:

  • Outside food is not permitted in the 2nd floor meeting and dining rooms of the Johnson Student Center
  • Outside food events are only permitted in Samuelson Pavilion before the Tiger Cooler opens or after 8pm
  • Food of any kind is restricted in Johnson Hall/Mckinnon Center. No food or beverage is permitted in the Choi Auditorium. Contact Master Calendar for details.
  • Food of any kind is restricted in the Academic Commons. Contact Master Calendar for details.

Outside entities setting up and/or serving or giving away food are only permitted to come onto campus under certain guidelines Vendors must be pre-approved by Risk Management. Four to six weeks planning time is required. 

Food Safety

  • At each event where outside food is served, at least one club member or department staff person must have been trained on food safety and be present and actively responsible for food safety for the duration of the event. Campus Dining offers food safety classes each semester. If your event involves food, your menu will be subject to review for food safety maximization. Some foods are more potentially hazardous than others - you may be referred to Campus Dining or CEAC for guidance on minimizing risk.
     
  • Clubs which are focused on food service enterprise have expanded food safety requirements

Food Vendors On-Campus for Student Organization Fundraising Purposes

  • Occidental College advocates for recognized student clubs to be self-sustaining, and supports fundraising efforts by such organizations. Oxy's Catering Policy prohibits the presence of off-campus food vendors on Occidental's premises for fundraising purposes. For student organizations, the Campus Events Advisory Committee (CEAC) will consider and may approve exceptions to this policy. All requests will be considered, however if the following provisions can be met, those requests will be granted priority consideration:

    Requests must be received by the SLICE Office 4-6 weeks in advance of proposed fundraising event (6 weeks is needed for vendors that have not previously done business with the College). CEAC will then consider the request at one of their weekly meetings.

    • The event may not be held in the same building that Campus Dining has an operating facility (Johnson Student Center, Samuelson Pavilion, Berkus Hall)
    • The vendor must satisfy liability, auto, and workman's compensation insurance requirements, as required by the Office of Risk Management
    • The vendor must satisfy food and health safety requirements (if applicable), as required by the Associate Vice President for Hospitality Services
    • The sponsoring student organization must receive at least 20% of proceeds
    • The fundraising event is being held during hours in which Occidental dining operations are closed or services limited
    • Products being sold are not in direct conflict with what Occidental dining operations currently offer
    • Placement of the event is advantageous to the College community, in that the event is placed in an area not closely served by dining operations