Instructions for using the Master Calendar vary depending upon the nature of the event and the relationship of the event planner to the College. Please review the information below and follow the instructions applicable to the event you are planning. For any questions, please contact Master Calendar Coordinator Angela Choi at email@example.com or (323) 259-1464.
Students: Student Events must be registered through the Student Leadership, Involvement & Community Engagement (SLICE) office. A representative from SLICE will request the space through the Master Calendar.
Space Reservations for events fall into two categories:
Internal Events for students, faculty and/or staff: Participants consist of Oxy students, faculty and/or staff - but a guest or two is okay. All faculty and staff may request space in 25Live.
All Other Events: Other internal and sponsored (defined as a collaboration with an external entity) events must be pre-approved by at least one of the following:
CEAC (Campus Events Advisory Committee), ℅ Celia Ruiz
Office of the Dean of the College, ℅ Liz Boyd
Office of the President, ℅ Laura Crescenzo
Recurring events do not need renewed approval unless the event presents new or challenging circumstances (e.g., large audiences, catering, alcohol, security, significant parking needs).
Caution: Space/event reservations without prior approval are subject to space/event cancellation by the College at any time.
Review the Event Planning Resources web page. This contains helpful information about planning events to comply with various legal and College requirements.
CEAC: Review by CEAC is the most expedient way to receive College approval and ensure that your event is compliant with College policies. CEAC meets on Tuesdays over the noon hour; weekly during the academic year, and monthly during the summer. Plan to visit 4-6 weeks in advance for major events, and a minimum of 3 weeks in advance for smaller events. This allows the resource departments represented on CEAC enough time to assist with event needs. To schedule a 15 minute appointment with CEAC, contact committee chair Celia Ruiz.
Dean of the College: For academic affairs-related events, requestors may work with CEAC and/or the Dean’s Office. Contact Liz Boyd, Assistant Dean for Academic Affairs.
Office of the President: For high-profile or new campus-wide events contact Laura Crescenzo, Associate Director of College Events, Office of the President.