Planning Essentials

Start Planning Now

Things you can do anytime (even now)

  • Review Oxy’s COVID-19 Health & Safety Requirements 
  • Review Intern Handbook
  • Is someone helping with your move?
    • Per the COVID-19 Health & Safety Requirements, external guests are not permitted inside residence halls or other campus buildings.
    • However, Interns may have 2 external persons assist briefly with move in/out. Both persons must be fully vaccinated and up to date per CDC guidelines.
    • Reminder: Masks are required for all persons inside campus buildings.
    • Persons must exit the hall as soon as move in/out has been completed.
    • If you are traveling with a friend or relative, they must have external accommodations.

14 Days before Check-in

Send a photo for your ID

  • What is needed
    • Clear, recent photo of yourself with light colored, solid background
    • Must follow protocols for government issued ID or passport photos 
    • MUST BE jpeg or jpg format!
  • When it is needed
    • Interns checking in on SUN May 22: You must send your photo by TUES May 10
    • All other Interns: Send this anytime (even now!). But 14 days out is the DEADLINE.
    • If we do not have your photo by the deadline, you will be assessed a $50 fee and your ID will not be available at Check-in. This means you will not have access to meals, Fitness Center, and other services.
  • Email photo to us at conference@oxy.edu

Request a parking permit

  • Permits are free but must be requested in advance.
  • If you request a permit now, it will be issued at Check-in. 
  • Required information: Vehicle make, model, color, license plate number, state of issue (if you are renting a car, you may provide the info at Check-in)
  • Email us at conference@oxy.edu

Plan your required COVID test

  • In order to check in, you must provide proof of a negative COVID-19 PCR/NAAT test, administered no less than 72 hours prior to your Check-in time.
    • Antigen (Ag) tests are NOT accepted
    • Home tests are NOT accepted
    • Don’t procrastinate! Make a plan for testing now. 
    • You will NOT be allowed to check in without the required documentation.
  • Your results must include the following information:
    • Your name (if included, date of birth and photo ID must match yours)
    • Result = Negative
    • Type of test = PCR/NAAT COVID-19 or SARS-CoV-2
    • Result must be from a laboratory or healthcare or test provider or patient platform for the healthcare provider
  • How to get it to us:
    • Bring negative test results to your Check-in (can be a printed copy, or you may show us a digital health record, email or text message from the test provider or laboratory).
    • Or email results up to 48 hours in advance, to conference@oxy.edu.

10 Days before Check-in: Pay your Bill

You must submit payment for your full balance at least 10 days before the Check-in date on your agreement – no exceptions. If you fail to make payment by the deadline:

  • Your agreement is canceled
  • You will have no housing
  • You lose your $500 Reservation Deposit

7 Days before Check-in: Give us your ETA

  • Check-in: 11:00 AM - 6:00 PM
  • Please give us a 2-hour window for your anticipated arrival time: Email conference@oxy.edu 
  • Sorry, we are unable to accommodate requests for early / late Check-in.
  • Informal campus tours will be provided by our staff on Check-in dates at these times:
    • 2:00 PM
    • 4:00 PM
    • 6:00 PM
  • Tours are optional and no advance signup is needed

Packing List

Necessary / useful stuff… bring it or buy it when you arrive:

  • Clothes hangers
  • Towels
  • Pillow / bedding (Twin XL)
  • Swimsuit & beach towel
  • Workout gear
  • Toiletries (bring everything except toilet paper)
  • Extension cord (heavy-duty UL listed only)
  • Desk lamp (rooms have overhead lights)
  • A few dining utensils / plates / cups (every room / suite has a microfridge) 
  • Cleaning supplies

Don’t bring these items:

  • Candles, incense, or anything with an open flame
  • Appliances with heating elements, or anything that uses over 800 watts of electricity: Hot plates, coffee pots, toaster ovens, space heaters, air conditioners, halogen lamps (hair dryers are okay)
  • Microwave or mini-fridge (every room / suite has one!)
  • Pets
  • Firearms, knives, ammunition, bows/arrows or anything that resembles a weapon
  • Marijuana is prohibited on campus. The College allows no exceptions to this policy, including possession or use for medical purposes.

Shipping Items to Campus

Mailing / shipping address
YOUR NAME
Occidental College
Summer Intern Housing (you must include this)
1600 Campus Road
Los Angeles, CA  90041-3314

Picking up mail / packages
Where

  • Mail and smaller packages are typically delivered to the Postal Operations Center (POC).
  • Larger packages typically go to the Facilities Stockroom
  • Items may not be directed to specific buildings or locations on campus.
  • The College cannot provide equipment or assistance loading, unloading, or transporting mailed or shipped items.

When

  • MON - FRI, 10:00 AM - 4:00 PM only
  • Can’t pick up at this time? Contact conference@oxy.edu to arrange for us to sign/pick up on your behalf.

Ordering from Amazon? Pick up Anytime!

  • Pick up 24 / 7 →  Amazon lockers on campus
  • Specify delivery location: Amazon Hublocker - Monument at Occidental College, 1600 Campus Rd. LA 90041-3314
  • Amazon sends you a keypad pickup code to open the locker.
  • If your package is too large for a locker, it will be delivered to Oxy’s Postal Operation Center.

Maps & Travel Info

 

Arrival Day

Bring to Check-in

  • Your government-issued photo ID (so we know it’s you)
  • Proof of your negative COVID-19 PCR test, administered within 72 hours of your Check-in time (unless you emailed it in advance). See “14 Days before Check-in” above for details.
  • Parking permit info (optional): Vehicle make, model, color, license plate number, state of issue

Campus Arrival: Driving Here

  • Address: 1600 Campus Road, Los Angeles, CA 90041
  • Park here: Visitor & Admission Parking lot
    • Parking is free and no permit is required.
  • Leave your luggage / packed items in your car
  • Short walk to the Conference Services office (Bengal Room, 1st floor of Johnson Student Center)
  • Expect Check-in to take 30 - 45 minutes
  • Return to your car
  • Our staff will meet you near your car, and escort you to your housing

Campus Arrival: Get Dropped Off 

Check-in Process

What is included

  • Verify your negative COVID-19 PCR test results
  • Get your Oxy photo ID (also serves as access & meal card) 
  • Get your housing assignment & room condition report
  • Get a parking permit (if requested in advance)
  • Get your Check-in packet (includes wi-fi password, and other immediate “need to know” info)

Room Condition Report 
Your Check-in Packet will include a copy of your Room Condition Report (RCR). You should inspect the condition of your room at arrival to confirm the accuracy of the RCR. Notify Conference Services of any inaccuracies immediately, at conference@oxy.edu.

Campus Tour (optional)

  • Meet outside the Conference Services office (Check-in location)
  • This is an informal walking tour, conducted by our staff
  • 45 minutes - 1 hour
  • Includes: Marketplace dining facility, Bookstore, Postal Operations, Amazon lockers, Fitness Center, Pool, JPL shuttle location, and other sites
  • Tours are optional; no advance signup is needed
  • Tour schedule (all Check-in dates):
    • 2:00 PM
    • 4:00 PM
    • 6:00 PM

What’s Open on Sunday: Campus Food & Other Services

  • Sunday hours for campus food (the Marketplace)
    • Lunch: 11:00 AM - 1:15 PM 
    • Dinner: 5:00 PM - 6:30 PM

 

  • Sunday hours for other campus services 
    • Fitness Center: 10:00 AM - 6:00 PM
    • Pool: 11:00 AM - 3:00 PM
    • Bookstore: Closed weekends
    • Postal Operations: Closed weekends (no mail / shipping pick ups)