Intern Handbook

Summer 2022: Intern Handbook

Quick Links

Your Campus Contact

Conference Services Office
Location: Bengal Room, 1st floor of Johnson Student Center
Office hours: 7:00 AM - 7:00 PM every day
Phone: 323-259-2795
Email: conference@oxy.edu
After hours assistance (lockouts/emergencies only): 323-682-8650  

Lockouts

Contact Conference Services:

  • Daily, 7:00 AM - 7:00 PM: 323-259-2795 or conference@oxy.edu
  • After hours: 323-682-8650
  • There is a $10.00 charge for each lockout.

Planning Essentials

Health & Safety

COVID-19 Health & Safety Requirements

Intern Identification

Interns shall carry their Occidental College-issued ID card at all times when on College premises

Medical Needs

  • Occidental College Health Center services are not available to Interns. Interns are responsible for obtaining and arranging all necessary medical aid or treatment.
  • Intern must notify the College of any injury or illness sustained on campus premises, by submitting a written report to conference@oxy.edu within 24 hours of onset or occurrence. 

Alcohol Policy

Interns age 21 years or older: Alcohol consumption is allowed inside Intern’s private residence hall room with the door closed. Consumption of alcohol in any other interior or exterior area -- including residence hall lounges and hallways -- is prohibited.

Smoking & Tobacco

  • Smoking and the use of smokeless tobacco or unregulated nicotine products (such as electronic cigarettes) is prohibited in all indoor and patio areas of all campus facilities.
  • Smoking is permitted only in outdoor areas, at a distance of 30 feet from any building or structure. 
  • Use of tobacco in any form is prohibited in all Athletics facilities (including outdoors). 

Drugs

  • Marijuana is prohibited on campus. The College allows NO exceptions to this policy, including the possession or use of marijuana for medical purposes.
  • All individuals must abide by federal law, state law, and College regulations regarding intoxicants, narcotics and drugs.

Emergency Assistance

  • Oxy’s Campus Safety Office provides security and emergency response services for the College 24 hours a day, seven days a week. Reach them at 323-259-2599.
  • Contact City of Los Angeles Emergency Services by calling 911 (or dial 9 + 911 from any campus phone).
  • In the event of an emergency, news bulletins will be posted on the main campus phone line (323-259-2500) and the front page of www.oxy.edu. If local phone circuits are unavailable, Oxy has an out-of-state emergency hotline for news updates: 1-866-961-3300.

Residence Halls

Room Condition Report 

Your Check-in Packet will include a copy of your Room Condition Report (RCR). You should inspect the condition of your room at arrival to confirm the accuracy of the RCR. Notify Conference Services of any inaccuracies immediately, at conference@oxy.edu.

Housekeeping

  • Housekeeping service is provided in common areas every day (restrooms, lounges, hallways). 
  • Housekeeping service is not provided in rooms. Intern and roommate(s) are responsible for cleaning and maintaining your room (and bathroom if present). 
  • Use trash and recycling receptacles in common areas for prompt collection.

MicroFridges

  • Each residence hall guest room is equipped with a microfridge unit (microwave and mini-refrigerator).
  • Not using your microfridge → Unplug and leave door open
  • At Checkout: Remove all items and clean your microfridge. There is a $350 fee for unclean units.

Laundry

  • All residence halls have laundry rooms with washers and dryers.
  • Laundry machines are free and require no special access; simply push the button to use.  
  • Bring your own laundry detergent. 

Trash & Recycling

  • Each residence hall room includes a small trash can for personal use (1 per suite).
  • Berkus Hall residents: The Trash Room is located at the south end of the floor (4th floor). Please empty personal trash and leave recyclables in the Trash Room.
  • Bell-Young Hall residents: Trash and recycle containers are located in common areas throughout the building (lobby, lounges, hallways). Please empty personal trash and leave recyclables in these containers. 

Noise Restrictions

  • No loud music or musical instruments that might disrupt other residents.
  • Interns must abide by “Quiet Time” daily from 10:00 PM – 8:00 AM in all interior and exterior areas of residence halls. Noise should be kept to a minimal level and should not be audible in common areas or other areas of the residence hall.
  • Oxy is located in a residential area. Please be considerate of both the campus community and surrounding neighborhood residents. 

Prohibited Items

  • Candles, incense, or any open flames
  • Appliances with heating elements: Hot plates, coffee pots, toaster ovens, space heaters, air conditioners, halogen lamps, or anything that uses over 800 watts of electricity (hair dryers are okay)
  • Pets of any kind

Roommate & Housing Assignment

  • The College reserves the right to make all housing assignments, and to change assignments as necessary.
  • You may request roommate(s) by name on your application, or submit a request to conference@oxy.edu up to 14 days before your arrival date. Roommates must have compatible arrival and departure dates, the same housing selection, and roommate preference. We make every effort to accommodate roommate requests but cannot guarantee assignments.
  • The College may assign any vacant space in the Premises to another intern without prior notification to Intern.
  • Housing and/or roommate changes are subject to current availability. If the change is approved, each party will incur a $50 change fee.

Damages

  • Intern is liable for any damages to the Premises incurred during Occupancy, and is liable for all costs associated with damages, including replacement costs, labor, materials and overhead as determined by the College.
  • Each resident of the residence hall shall be jointly liable for damages caused to lounges, corridors, stairs, communal restrooms, and areas of common use of the residence hall or of the College. If damages or fines are assessed, all residents shall be equally liable and the College may, at its sole discretion, pursue collection against one or more residents unless the responsible resident(s) is determined by the College.

Meal Service

Marketplace Location & Hours

  • Location: 2nd floor, Johnson Student Center
  • Standard summer hours:

Monday – Friday:
Breakfast: 7:00 AM - 9:00 AM 
Lunch: 11:00 AM - 1:15 PM 
Dinner: 5:00 PM – 6:30 PM

Saturday – Sunday:
Breakfast: 7:00 AM - 9:00 AM (starting June 18)
Lunch: 11:00 AM - 1:15 PM
Dinner: 5:00 PM – 6:30 PM

Menu & Service

  • View this week’s menu
  • Entry: Swipe your ID card at cashier or pay cash
  • Meals are "all-you-care-to-eat" and must be consumed in the Marketplace. 
  • No food or equipment may be removed from the Marketplace. 
  • ID cards may be swiped 1 time only per meal period; there is no re-entry after exit.
  • The College may occasionally modify meal times, locations, and service options. Interns will be notified of any updates.

Special Diets

Meal Plans

  • Your selected Meal Plan is effective for the duration of Occupancy.
    • Meal Plan 5 (5 meals per week, the minimum requirement) 
    • Meal Plan 8 (8 meals per week) 
    • Meal Plan 14 (14 meals per week) 
  • Meal Plan week: Starts Sunday at 1:00 AM, ends Saturday at 11:59 PM
  • Un-used meals do not carry over to subsequent weeks. 
  • There is no discount or credit for un-used meals.
  • Use your Meal Plan for any meal during Marketplace operating hours. The Marketplace is open for 17 – 21 meal periods each week.
  • You may purchase additional meals (beyond your Meal Plan) on an a la carte basis with cash only.

ID Card

General Info

  • Each Intern will be issued a photo ID card for use during their stay.
  • Carry your ID card at all times when on College premises.
  • ID cards serve these functions:
    • Access residence hall exterior doors 
    • Access your room
    • Marketplace entry / weekly meal tally
    • Fitness Center & Pool access

Lost ID Card

  • Lost or damaged ID card → Request replacement
  • Charge = $50 per request (non-refundable) 
  • Charges are added to your eBill.
  • Replacement ID cards are typically provided the next business day; pick up at the Conference Services office (Bengal Room, 1st floor of Johnson Student Center)

Lockouts

Contact Conference Services:

  • Daily, 7:00 AM - 7:00 PM: 323-259-2795 or conference@oxy.edu
  • After hours: 323-682-8650
  • There is a $10.00 charge for each lockout.

Parking & Transportation

General Info

Parking Permits

  • Campus parking is free, but a permit is required.
  • Interns: Request a permits via conference@oxy.edu
  • Permits must be displayed at all times when parked on campus. 
  • Permits are valid during your contracted residency period only.

JPL Shuttle

Fitness Center & Pool

Summer hours

  • Fitness Center
    • Monday - Friday, 7:00 AM - 7:00 PM
    • Weekends, 10:00 AM - 6:00 PM
  • Pool: 11:00 AM - 3:00 PM daily
  • Hours are subject to change without notice; visit the Athletics site for current info
  • Bring your ID card for entry.

Prohibited Activities & Items

  • Food, gum, peanuts, and seeds 
  • Tobacco in any form, spitting 
  • Smoking and vaping are prohibited in all athletics facilities, including outdoor fields and spectator areas
  • No toys, including rafts, chairs, diving rings, and beach balls
  • No street clothes in pool, including t-shirts or shorts
  • No persons with open wounds, cuts, or skin infections in pool

Guest Policy

Off-Campus Guests

  • Off-campus guests are prohibited inside all campus buildings, including residence halls and the Marketplace.
  • Off-campus guests are permitted in outdoor locations only.

On-Campus Guests

  • Interns and other on-campus adult residents may visit each other within the residence halls. 
  • A maximum of 2 on-campus guests are allowed in any residence hall room at any time. This maximum applies to all room types (singles, doubles, or triple-suites). 

Assistance with move-in

  • Interns may have 2 external persons assist briefly with move-in or move-out. Both persons must be fully vaccinated and up to date per CDC guidelines.
  • Persons must exit the hall as soon as move is completed

Shipping & Mail

Shipping Address

YOUR NAME
Occidental College
Summer Intern Housing (you must include this)
1600 Campus Road
Los Angeles, CA  90041-3314

Items may not be directed to specific buildings or locations on campus!

Pick up Packages & Mail

Where

  • Mail and smaller packages are typically delivered to the Postal Operations Center (POC).
  • Larger packages typically go to the Facilities Stockroom
  • Intern is responsible for pickup, loading, and transporting shipped items. The College does not provide staff or equipment, or assist in loading, unloading, or transporting items.

When

  • MON - FRI, 10:00 AM - 4:00 PM only 
  • Can’t pick up at this time? Contact conference@oxy.edu to arrange for us to sign/pick up on your behalf.

Ordering from Amazon? Pick up Anytime!

  • Pick up 24 / 7 → Amazon lockers on campus
  • Specify delivery location: Amazon Hublocker - Monument at Occidental College, 1600 Campus Rd. LA 90041-3314
  • Amazon sends you a keypad pickup code to open the locker.
  • If your package is too large for a locker, it will be delivered to Oxy’s Postal Operation Center.

The Fine Print

  • You may ship items to the College at your own risk. The College is not responsible for damage or loss occurring before, during or after delivery. Intern assumes full responsibility for shipped and/or stored items at all times.
  • The College is not responsible for notification, delivery, or receipt of perishable or other time-sensitive shipped items. Intern is hereby advised that the College’s limited receiving and pickup schedule (Monday – Friday) may impact time-sensitive deliveries.
  • Interns are responsible for tracking information. 
  • Interns must retrieve shipped items within 48 hours of delivery.
  • Items shipped or remaining outside occupancy dates will be returned to sender or considered abandoned property