Minutes of the 1/22/21 CCSRM Meeting


  • Department of Education Update
  • Spring Climate Survey Update
  • Spring Outreach Plans

January 21, 2021

9:00 a.m. Zoom

Call to order: 9:05 a.m.

  1. Welcome
  2. Introductions/Attendance: Alexandra Fulcher, Andrea Boyle, Christopher Arguedas, Elizabeth Braker, Jacalyn Feigelman, James Tranquada, Junko Anderson, Kim Lundy, Marianne Frapwell, Robert Bartlett, Tiffany Mendez, Vivian Garay Santiago, Rick Tanksley
  3. Updates
    1. New Department of Education Q&As
      1. Two documents released last Friday
        1. Part one: https://www2.ed.gov/about/offices/list/ocr/docs/qa-titleix-part1-20210115.pdf?utm_content=&utm_medium=email&utm_name=&utm_source=govdelivery&utm_term=
        2. Part two: https://www2.ed.gov/about/offices/list/ocr/docs/qa-titleix-part2-20210115.pdf?utm_content=&utm_medium=email&utm_name=&utm_source=govdelivery&utm_term=
      2. Documents are non-binding and will likely be rescinded/archived with new administration
      3. Created a new “Title IX” website: https://sites.ed.gov/titleix/ 
    2. Spring Climate Survey - working with Jackie Cameron about providing support resources at beginning or end of the mega survey planned to be administered after midterms.
  4. Spring Road Show
    1. First Years
      1. Core Classes 
      2. Utilize Student Engagement Assistants
      3. Social Media Platforms
      4.  Content will be less focused on policy, more on differences between the Title IX Office and Project SAFE, where to go for what, how to contact/report, etc.
    2. Faculty
      1. Departments 
      2. Focus: introductions, responsible employee obligations, support services, lived name policy/ICC as resource, differences between the Discrimination, Harassment, and Retaliation polic, What to do when students need help? Things to look for in a virtual environment.
      3. Fairly large classes of new faculty next fall - 12 faculty members are retiring this spring
  5. Spring Community Email
    1. Address new administration/changes to Title IX regs will take time
    2. Amnesty policy related to violating covid protocols
    3. Other topics/notes to include in the email?
      1. Alternative ways to communicate? More secure/private channels to speak with/report to the office. Concerns about privacy in the home.
      2. Acknowledgement of drop in reports, paired with discussing alternative ways to communicate/report. We know you’re out there, we know things are challenging right now, how difficult not having relationships with faculty and staff during this time can be.
  6. Next Meeting
    1. Date: February 18th at 9:00 am
    2. Agenda Items:
      1. SB 493 Requirements
        1. Copy in Shared Drive
      2. Interim Policy Review
        1. Word version saved in Shared Drive so that members can easily review and add comments
      3. Prohibited Relationships by Persons in Authority Review
      4. Other topics for consideration?
        1. Athletics Commission