Timesheets

Timesheet answers for hourly and salary employees

Hourly Employees

When do I get paid?

Students and hourly employees are paid Bi-weekly every other Friday. For specific pay dates see:

 Hourly Payroll Schedule 2020

When is my time sheet due?

Hourly employee timesheets are due Monday before payday by noon.  Emails are sent out as reminders. In the event of a holiday, due date and time will vary.

My time sheet is not available online, what do I do?

Please contact your supervisor and the Human Resources Office immediately so this can be corrected in a timely manner.  Your supervisor will work with the Human Resources Office to trouble-shoot any time sheet issues.  If you cannot obtain access before the payroll deadline, you will have to fill out a manual time sheet and have it signed by your supervisor. Your supervisor will need to submit your manual timesheet to the payroll office.

What happens if I missed the deadline for entering my hours?

You should notify your supervisor and the Payroll Office.  You will need to fill out a manual time sheet.  Please contact Human Resources for a manual time sheet form. Please complete your timesheet and have it signed by your supervisor.  Your supervisor will need to deliver the signed timesheet to the Payroll Office.

When do I get paid for overtime?

Upon supervisor approval, overtime is calculated after 8 regular hours worked in one day or 40 regular hours in one work week. Overtime pay is calculated at one and a half times your regular hourly rate.  Vacation, sick time and holidays are not included in overtime pay.  Overtime is based on hours actually worked.

For all hours worked in excess of 12 hours in a day and for all hours worked in excess of eight on the 7th consecutive day of work in a workweek, double the employee’s regular hourly rate will be calculated for double overtime.

Salary Employees

When do I get paid?

Salary employees are paid Semi-monthly, the 1st and 16th of the month. If the 1st or 16th falls on a weekend, pay date will be paid the Friday before.  For specific pay dates see:

 Salary Payroll Schedule 2020

When are leave reports due?

Salary employees must submit Leave Reports on-line via myOxy for vacation and sick days. Leave reports should be submitted every 1st and 16th of the month.
To access your leave report:
  • Go to myOxy and enter your user name and password to login
  • Click on “Work-Related" tab
  • Click on “Leave Report (Salaried Employees)" tab
  • Click on “Access my leave report" tab
  • Select leave report period and click “leave reports"
  • Select “enter hours" on the days you wish to report your vacation/sick time & click “save"
  • Once you are done entering your vacation/sick time, select “submit for approval"   
Note: Leave reports should be submitted even if no sick or vacation leave is taken.