Accounts Payable

We are located on the first floor in the Arthur G. Coons Building, Room 117.  Our hours of operation are 8:00am to 5:00pm, Monday through Friday. Please contact the Accounts Payable Office at (323) 259-2848 or accountspayable@oxy.edu, for any additional information or assistance.

Forms

Please submit completed forms to Accounts Payable by the designated due date.

Requests

• A/P Check Request
• Cash Advance
• Wire Request
• SSB-Finance & Signature Authority Authorization

Expenses

• Expense Reimbursement Form
• Declaration of Missing Receipt Form
• Request for Return of Original Receipts
• Transfer of Actual Charges

Prizes

• Employee Taxable Prize and Award/Gift Form
• Non-Employee Taxable Prize and Award/Gift Form

Tax Compliance

• Tax Compliance Notification
• W-9 - Additional information can be found on the IRS website
• W-8Ben - Additional information can be found on the IRS website
• W-8Ben (Entities) - Additional information can be found on the IRS website

Policies

The following guidelines should be observed in order to aid the Campus community in understanding Accounts Payable policies and procedures.These policies pertain to all College employees and departments, the responsibility to observe them is that of both the employee and the department director/chair who approves such expenditures.

• Expense Reimbursement
• Expense Reimbursement - Examples
• Cash Advance
• Prize Gift Award
• Payment Policy
• Purchasing Policy