Academic Student Projects

The College maintains a fund for support of small academic projects performed by full-time degree-seeking students during the academic year.

These funds may be used for consumables for an independent study project, comps research, or travel to local field research sites or research subjects.

Students applying for support need to take ownership for their projects and any secondary requirements (such as IRB approval or IPO clearances) are the responsibility of the student who proposed the project.  Funds will not be released until all application requirements are met, and student accounts may be charged back for the full amount of the award unless all final reporting requirements are met.

Supplies for art, video and performance projects, oral history, and education outreach in the local community may also be funded. Projects must be primarily academic in nature, although not-for-credit activities can sometimes receive support. Funds will be awarded to students on a competitive basis. Grants are limited to a max of $300 per project. The ASP grant is not intended to be the sole support for any project.

There will be multiple proposal deadline dates for the 2019-20 academic year. Applications are due by 4:00 pm on due date.

For Fall Semester 2019 projects: 
September 20, 2019
October 11, 2019

For Spring Semester 2020 projects:
Early decision: December 2, 2019
Regular Decision (final deadline for AY): January 30, 2020

Please note the following regarding deadlines: Complete applications received by Sept. 20 will be reviewed and notified by Oct.7. Applications received after Sept. 20 will not begin the review process until Oct. 11 and will be considered for any remaining first semester funds; awards will be announced by Nov. 1. Second semester early decision applicants will be notified of their funding by Jan. 13, 2020. The final deadline for the academic year is Jan. 30 recipients will be notified by Feb. 7.

The Fall funded projects final reports are due February 4, 2020 and the Spring funded projects reports are due May 1, 2020.


Grants are limited to a max of $300 per project. The ASP grant is not intended to be the sole support for any project. Budgets should reflect the total cost of the project and funding expected from other sources should be shown. Each student is limited to one ASP grant per academic year.   

Students apply for project support by submitting their signed application to the Undergraduate Research Center, in the Library/Academic Commons (room 253A, entrance through the Cumberland Reading Room).


  • The ASP Cover Sheet must be completed. It is a fillable PDF form. Make sure to fill it in completely before printing. You may need to need to download and install the free Adobe Acrobat reader in order to be able to fill it in via Adobe Acrobat.
  • The application form must be accompanied by a project proposal, limited to two pages, and written by the student. The research proposal must begin with a clear, one sentence research question or project goal that you expect to address through your project. This should be followed by an elaboration of the project, discussion of its importance, explanation of the methodology you expect to use, a review of prior investigations by you or others, and literature citations where appropriate (for tables, figures, and quotes). Pursuant to federal law and College policy, all research involving human subjects must be reviewed and approved by the College’s Human Subjects Research Review Committee (HSRRC).  Research involving vertebrate animals or potential biohazards must also be reviewed by the appropriate committee (IACUC or Biosafety)
  • Include a one-two page personal statement describing prior work which prepares the student for the proposed project and the importance of the proposed activity to the student's intellectual or professional development.
  • A one-page budget for the project is also required. The budget should include an itemized list of all costs of the project and all the sources of funding which may be available, including departmental support, faculty grants and self-help as well as the amount requested from the ASP fund. Include only those items which must be purchased expressly for this project. In general, the purchase of permanent equipment or books cannot be supported by ASP grants. Any non-consumable supplies will become college property at the conclusion of the project.
  • A copy of your “Grades & Academic Records” available via myOXY > Academics > My Academic Records > Grades & Academic Records. Click print and attach to proposal.
  • Your mentor is required to complete the Faculty Recommendation for ASP funding form.

All materials submitted as part of the application must use 8.5" x 11" paper, single sided, 1.5 line spaced, with 1" margins and type font no smaller than 11 point. Paper clip together -- PLEASE DO NOT STAPLE!

Applications will be considered by the Administrator of the Undergraduate Research Center and award letters will be e-mailed to both the student and the faculty advisor.


All work on the project must be completed within the academic year in which the grant is awarded. A report on the work at its conclusion is required. This report must be submitted using our fillable PDF ASP Report Form.  You may need to need to download and install the free Adobe Acrobat reader in order to be able to fill it in via Adobe Acrobat. The Report Form requires responses to several questions and asks for a 1-page summary of your research experience. Use that page to highlight what you did, or learned, or to share how this work fits in to part of a larger research plan. Remember that we already read your proposal, so this report should focus on the outcomes and, even if your research was not successful, just tell us what happened and what you learned during the process. These reports should be submitted by the date specified in your award letter and returned by e-mail to Note that if your mentor requires you to submit a report of any length on this project you may send us a copy of that report and skip the one-page summary. However, you must still complete and return the rest of the Report Form to the URC!  The Report Form is designed to be a fillable PDF and handwritten reports will not be accepted. Failure to turn in a report will disqualify applicants from consideration for additional/future grants and may result in the student's account being charged back for the full amount of the grant.