ASP Conference Travel

Occidental students are highly encouraged to present their research results at local or regional meetings or conferences. Use this as a great opportunity to find a virtual conference or event that will help you grow as a researcher and scholar!

Please note: Due to the current uncertainties about the strict travel restrictions as a result of the COVID-19 pandemic, the URC is not presently funding travel to conferences for the 2020-21 academic year. The College is closely monitoring the situation and based on their recommendations we may reopen the opportunity for travel funding once sponsored research travel becomes possible. For now, students may currently apply for funding for virtual conferences.

ASP Virtual Conference Travel awards are available to students who are presenting the results of their research work which was completed while a student at Occidental. Funding is available to cover the registration fees and are limited to $250 per project.

Please note: Each student is limited to one ASP Conference grant per academic year and, in most circumstances, will not receive funding to present for a second time at the same conference in subsequent years. Also, each student must be individually presenting his or her own work. Group presentations for one poster or paper will not be supported.

The Fall 2020 -Spring 2021 ASP Application form must be submitted at least four weeks before the conference, and documentation of the student's acceptance as a presenter must be included.

The final day to submit an ASP Conference Travel application for the 2020-21 Academic Year is April 5, 2021 by 5:00 pm.

TO APPLY: Complete the Fall 2020 -Spring 2021 ASP Application form. Make sure to complete the required form and attach the following abstract, personal statement, copy of the acceptance from conference and budget as a a single Word or PDF file.

  • Project abstract (one page): Must be the same abstract that was submitted to the conference.
  • Personal statement (one page): Should describe the importance of the proposed conference participation to the student's intellectual or professional development
  • Copy of student's acceptance to the conference as a presenter
  • Detailed budget of expenses
  • Required Faculty Recommendation for ASP funding form from project advisor

All required components of the application packet must be saved into one single PDF file and uploaded directly with the application form. Do not submit or email the files separately. Prior to upload save your abstract, conference email confirmation of presenation, personal statement and budget as: Last name, First Name ASP app.pdf. Submit the form by 5:00 pm on due date.

AFTER YOUR PRESENTATION:

After the conference, awardees must submit their boarding passes and other receipts and the ASP Conference Travel Report Form. This is a fillable PDF form; hand-written reports will not be accepted. You may need to need to download and install the free Adobe Acrobat reader in order to be able to fill it in via Adobe Acrobat. The report form asks for responses to questions we want to assess and includes room for a one page summary of the experience - the value of the presentation experience and any other outcomes that seem noteworthy. This report should be submitted no later than one month after the completion date of the travel and may be turned in in-person (with receipts attached) or submitted by e-mail to urc@oxy.edu, with receipts turned in separately.